Business Printer Learning Center

Our Learning Center shares practical advice drawn from more than 40 years of working with office printers and the businesses that depend on them. You will find straightforward information about printer selection, operating costs, troubleshooting, scanning, security and document workflows, written specifically for small and medium sized organizations.

Scan to Email vs. Document Retention: What Every Business Should Know Before Setting Up Scan-to-Email

For many businesses, one of the most valuable features of a modern multifunction printer (MFP) is the ability to scan documents directly to email. It's fast, convenient, and can eliminate several steps from everyday office workflows. A customer walks up to the machine, scans a document, enters an email address, presses Send, and the document arrives in the recipient's inbox a few moments later. Simple, right? Usually, yes. However, over the years I've discovered that many bus

Jun 225 min read

A Cheap Printer Is Often The Most Expensive Printer You Will Ever Own

Every week I see small businesses spend thousands of dollars more than they need to on printing. Not because they chose the wrong brand. Not because they bought a bad printer. Because they focused on the price of the printer instead of the cost of ownership. Let's look at a real-world example. Retail Printer An HP LaserJet MFP M234sdw sells for approximately $299. At first glance, that sounds like a bargain. But here's what most people don't calculate: • Toner costs approxima

Jun 12 min read